Board Meeting Notes

Please Note: The following Meeting Notes are unofficial and may not yet have been approved by the Limestone Hills Maintenance Corporation Board of Directors.

Meeting Highlights:

                             April 16, 2019          October 9, 2018


Highlights of Board Meeting held April 16, 2019

Directors Present:  Bruce Bennett, Dave DePoulter, Kathy Guglielmo, Jack Hilaman, Michele Lonsdale.

Directors Absent:  Sharon Earce

Call to Order: The meeting was called to order at 7:07pm.             

Previous Minutes:  Minutes for the January 22, 2019 meeting were approved electronically.

Finance Report: The financial statements for the fiscal year-to-date thru March 31, 2019 were reviewed; the results are on target with budget.  The Budget for 2019-2020 was reviewed and approved.  Assessment Dues will remain at $275 per member for the 2019-2020 fiscal year.  The status of delinquent accounts were reviewed; these accounts are being actively collected and are in various stages of the collection process.  A significant amount of delinquent accounts have been collected since the last board meeting.

Old Business: The Independence School has been reserved for the Annual Meeting.  The meeting room has been moved from the auditorium to the multi-purpose room.  The annual maintenance on all tennis and basketball courts was completed on March 27th & 28th.  A sinkhole behind 114 Bunting Drive was filled in.  The walking path behind the Shops of Limestone Hills was cleaned up.  Two vehicles were towed in Limestone Hills North.  There were (13) ARC’s reviewed and approved; (2) ARC’s were denied.

New Business:  The Board appointed Dave DePoulter to the Board for North Pointe.  The Board confirmed who is up for election in 2019; the ballots for the annual election will be sent out soon to all homeowners.  The Annual LHMC Meeting will be held on Tuesday, June 11th at 7pm at the Independence School.  The Board approved the annual Limestone Hills Yard Sale to be held on Saturday, May 4th with a rain date on Sunday, May 5th.  The Board approved funds to replace a number of signs in the community along with painting the wooden signage.  The Board discussed the need for continued tree maintenance in the community.  The Board approved a couple of new swings to be added to the playground in Limestone Hills West.

Adjournment: The meeting was adjourned at 8:15pm.


 Highlights of Board Meeting held October 9, 2018

Directors Present: Paul Arruda, Bruce Bennett, Sharon Earce, Kathy Guglielmo, Jack Hilaman, Michele Lonsdale.

Directors Absent: None

Call to Order: The meeting was called to order at 7:00pm by Jack Hilaman.

Previous Minutes: The minutes for the June 5, 2018 meeting were approved electronically.

Finance Report:  The financial statements for the fiscal year-to-date thru October 9, 2018 were reviewed; the results year-to-date are on target with budget.  The status of all delinquent accounts were reviewed.  These accounts are being actively collected and are in various stages of the collection process.

Individual Board Members’ Reports:   The individual board members discussed issues and requests specific to the neighborhood clusters that they represent.

Old Business:  There were (2) sink holes reported on Yardley and Longspur Drive that were repaired by DelDOT.  There were (2) defective playground sets removed; (1) on Vincent & Yardley & (1) on Attics & New Granville.  There were (3) new bids obtained to replace the playground sets; the Board reviewed and voted on the vendor to use.  There were (4) new dog bag stations installed; (2) on New Granville, (1) in North Pointe and (1) on Middleton Drive.  These dog stations were added to the routine trash service for pick-up.  There were (21) ARC approval letters issued for exterior changes and (68) violation letters sent for various complaints.

New Business:   A discussion took place regarding an easement issue in North Pointe.  The situation was referred to our attorney who determined that the LHMC Board was not responsible or liable for this issue due to it being on private property.  The Board reviewed the property management contract for BC Communities and voted to renew for (2) years.  The Board reviewed the snow removal and landscaping bids for the 2018-2019 season and voted to stay with Forever Green for these services.  A discussion took place regarding various violations within the community.

Adjournment: The meeting was adjourned at 8:20pm.


A nice place to live.