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Highlights of the regular meeting held July 14, 2009
A meeting of the Board of Directors of the Limestone Hills Maintenance Corporation was held on July 14, 2009.
In
attendance: Brian Moore, Paul Kline, Florence Graham, Alan Gardner, Colin Patrick and Bruce Bennett. Tom Cahill of BC Consulting was also present.
Treasurer’s Report
The Treasurer’s report was reviewed.
Property Manager’s Report
* A bid for the resurfacing of the tennis courts in North Pointe was presented. The bid was within the limit by the
Board and was accepted. A discussion was held regarding the quality of the materials to be used and from where they come from.
Details will be reviewed, and provided there are no further concerns, the Board will move forward with accepting the bid.
* Bids were received for the replacement of the Limestone Hills North Pointe
sign. After receiving an additional bid, the Board will vote electronically.
* The Limestone Hills West sign is beyond salvage. Bids will be obtained for its replacement and the Board will vote
electronically.
* A bid for “No Solicitation” signs was reviewed. The signs would be added to the existing sign at each cluster’s entrance.
The new signs will have the words added to the sign. Once bids are received, an electronic vote to the Board will be submitted.
Old Business
Additional calls have been made to DelDOT
regarding the status of a light to be erected at the intersection of Limestone Road and Ochletree Lane.
New Business
* The Board received an inquiry about liability of LHMC and its
members when individuals use the Limestone Hills recreation areas. The residents of Limestone Hills and their guests are permitted to use these areas for their intended purposes only.
* The
newly signed bills pertaining to Solar Energy were discussed. The legislation did not provide existing Home Owner Associations with the ability to override existing deed restrictions.
Accordingly, the Board is unable to favorably approve requests pertaining to solar energy panels added to the roof of the dwelling.
* There has been an increasing number of complaints from residents
of the five private courts (Falcon, Hunter, Kelso, Laurel, and Naudain) regarding non-residents parking in the courts. A proposal was received to erect signs in each of the courts to advise that
parking there is for residents and their guests only. A motion will be made to the full Board electronically. If this motion is approved, bids will be obtained for the signage.
* A copy of the
bylaws will be distributed to the Board and a special meeting will be scheduled to review and prepare updates to the document for consideration at the 2010 Annual Meeting.
* A resident expressed
concerns about any attempt to cull the deer population in Limestone Hills. The Board has never sought the services of anyone to cull the deer nor does it have any plans to do so.
* Other Issues/Discussions
A question was raised about the policy for having garage sales in common space areas. This is prohibited by the deed restrictions.
* It was reported that the adjoining property behind
residents of Attic Ct. has trees, which are about to fall.
The situation will be reviewed and action will be taken as needed. Residents should be reminded that they may cut limbs hanging over their property whether it is from a neighbor’s property, common space, or a non-resident’s property.
Meeting adjourned at 8:46 p.m.
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Highlights of the regular meeting held October 13, 2009
A meeting of the Board of Directors of the Limestone Hills Maintenance Corporation was held on October 13, 2009
In attendance: All directors were present
The minutes of the April 14, 2009 were approved.
The minutes of the June 2, June 9 and July 14 meetings were approved.
Treasurer’s Report
The Treasurer’s report was read and approved.
Letters of engagement were received from a firm for a financial review and a financial evaluation and tax preparation.
A motion was made and passed
to approve the engagement letters for review and testing of our account of finances for 2009-2010.
Property Manager’s Report
* A letter from a resident was read concerning the
problem of deer on his property. The concerns were damage to the property and possibility of disease that deer carry.
The Board determined that it was not possible for them to do anything about this problem.
* Requests for immediate action on non-emergency situations such as tree trimming and minor uneven areas in
sidewalks are becoming more frequent. The Board decided to address this in the newsletter, stating the critical areas where the corporation money is needed.
* North Pointe trees (40 trees in
all)) have contracted a severe blight.
Discussion was held as to taking out some trees and trimming and treating the rest. Eventually all will have to be removed. The Board’s consensus was for removing all trees and replanting the area. Bids will be obtained for this work.
Old Business (directors issues)
Signs - Prices for signs at North Pointe and West were presented.
A motion was made and passed to accept a bid.
Signs for Private Courts – It was proposed that signs be posted in the parking areas of the private courts stating that parking is restricted to residents and their guests. A motion was made and passed to have these signs installed.
Board Binders - A motion was made and passed to have binders assembled for each board member. The binders would include by-laws, deed restrictions, design guidelines, and a list of board
contact information.
Vincent Lane – The work at Vincent Lane is finished except for the over-flow parking – awaiting funds from DelDOT.
East Entrance – Two lights in the island are non-functional and a motion was made and passed to remove the lights in the island.
New Business
Falcon Court – It was reported that groups of people are gathering and drinking in this court. Large bushes hide the area and it was suggested that the
bushes be removed and replacements be planted. Residents are advised to call 911 if they see this activity.
Motion: A motion was made and passed to get bids for removing trees on Falcon Court.
Halloween Protection: -
Motion: A motion was made and passed to hire two New Castle County patrolmen to patrol the area from 7-11 on Halloween.
Architectural Review Committee -
Motion: A motion was made and passed to accept Gary Place of Laurel Court as a member of the ARC.
Tennis Court Security Lock – The padlock on the back gate of the tennis court was
cut and removed. If the main electronic key pad fails, and the other gate is locked with a padlock, a resident could be trapped inside.
Motion: A motion was made and passed to have an exit only key pad lock installed on the secondary tennis court gate for reasons of safety.
Policy on Bid Requirements for LHMC expenditures –The purpose of this policy is to establish the procedures to be used by the LHMC Board for soliciting bids on all expenditures associated with
LHMC’s responsibilities.
A discussion was held as to the number of bids to be obtained for certain projects, depending on the size of the project.
Motion: A motion was made and passed to accept this policy.
Policy on LHMC Board Balloting Procedures for Electronic Balloting – The purpose of this policy is to establish the procedures to be used by the LHMC Board for balloting between meetings. Matters, which need to be resolved prior to the next face-to-face meeting of the Board, will follow these electronic balloting procedures. The determination of whether a matter is appropriate for electronic balloting shall rest at the discretion of the Board.
Electronic ballots will be distributed to each member of the Board using their e-mail addresses on file.
The secretary shall distribute the results of the voting to the Board. The results of an electronic vote will be recorded in the minutes of the next Board meeting.
Motion: A detailed
description of this procedure was discussed by the Board, and a motion was made and passed to accept this policy.
Meeting was adjourned at 9:30 p.m.
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Highlights of the regular meeting held January 27, 2010
A meeting of the Board of Directors of the Limestone Hills Maintenance Corporation was held on January 27, 2010.
In attendance: Paul Kline, Bruce Bennett, Jack Hilaman, Claire Davidson, Alan Gardner, Brian Moore, Linda DiCampli, Nancy Goyda. Tom Cahill of BC Consulting was also present.
A
presentation was made by Covenant Wealth Strategies, pertaining to a 5K Walk/Run for charity that they are sponsoring on May 1 in Limestone Hills.
A discussion was held in response to a request for solar panels on homes.
The minutes of the October 13, 2009 meeting were presented and approved.
Property Manager’s Report
•The new sign for North Pointe is installed. The new sign for West will be installed next week.
•The No Parking signs are installed at 50% under budget.
•The non-functioning light poles in the East entrance have been removed.
•The streetlight for the East entrance was funded and then dropped. DelDOT now promises to install one
•The tennis
court in North Pointe has been resurfaced and the new back gate security lock has been installed.
Old Business
Residents have complained about flyers distributed by Cal-Dry.
They are in violation of the no solicitation deed restriction. A litter complaint will be filed with the New Castle County Police.
New Business
•The Delaware Division of
Fish and Wildlife asked to do a survey in our wetland area to see if it would be a suitable habitat for bog turtles. The consensus was to allow them to do so.
•A request was received for the
placement of a recycling container next to the mailbox in Vincent Lane. This cannot be done.
•Bids were presented for providing new Deed Restriction signs at all entrances of Limestone Hills.
•Methods of keeping the entrance islands of West were discussed. Perhaps we could find volunteers to do it or get people who have court ordered community service hours to do the work.
There was
discussion concerning the types of resident issues the Board should get involved in. Those issues of deed restrictions or guidelines are appropriate. Neighbor disputes or criminal issues are
not.
The meeting adjourned at 8:50 p.m.
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